EHS Software Vs. Manual Systems: Which One Is Best For Your Organization?

NeoEHS Feb 03 2023

diffrence between ehs software and manual system

Are you thinking of choosing between EHS software and manual systems? One must consider the specific requirements of their business when deciding between an environmental health and safety software system and a Manual System for managing EHS operations and paperwork. Systems handled manually frequently lack the sophisticated features and automated capabilities offered by environmental health software systems. However, while comparing these two solutions, it is important to consider the total cost, which includes the purchase price, customization expenses, maintenance costs, training costs, and the total cost of ownership for the entire system. To choose the finest alternative that fulfills their unique organizational goals while delivering the most returns on investment, organizations must ultimately compare the advantages of each option to the financial cost.

EHS Software Vs. Manual Systems

Are you trying to build a safer environment for your employees? Then it would be best if you tried out the EHS software. With this software, you can increase employee performance productivity, mitigate risks and minimize future incidents.

Nowadays, many organizations started using EHS management software to advance a safer workplace and also improve employee performance with ease. If you are still using manual systems for your company, you are missing out on a chance to amplify your productivity. Let's see some of the drawbacks of manual systems for the health and safety industry.

Drawbacks Of Manual Management System

  • In manual management, the paperwork system, which includes drafting and tracking incident reports, safety observations, work permits, tools and equipment inspection checklists, etc., is challenging for the HSE team to follow.
  • It is challenging for the team to monitor the effectiveness of the EHS management system within the company.
  • Data and files are prone to be lost or missing from building sites, and handling and storing them there is challenging.
  • The process of manually managing a system is very difficult and time-consuming. It isn't easy to handle each document and preserve them safely at the work site.
  • It might be difficult for new hires, department workers, and teams to follow and understand the organization's EHS system and current safety policy.
  • In the EHS sector, a paper document is less secure than an electronic system.
  • Paper document systems present challenges when an organization conducts internal and external audits.
  • It requires physical effort to handle and carry the documents. However, if you use an IT solution, you can travel with years' worth of data, which we can examine for ongoing improvement.
  • Data analysis and predictive analytics are tough with paper document systems. In the EHS sector, predictive analytics have already been discussed.

Why Should You Use EHS Management software When Compared To Manual System?

As listed above, there are various drawbacks to a manual management system. Now, let's see why organizations must try the EHS software.

Centralized System

The complete database of the organization can be maintained in a centralized platform. With the EHS management software, you can maintain a detailed report of risks, incidents, and other details in your organization.

Automate Reporting

In terms of reporting, outdated systems and labor-intensive manual procedures are insufficient. On the other hand, when preparing complex reports, EHS software is significantly faster, more accurate, and more efficient. Users can quickly record data in real time by streamlining reporting. They can also precisely record observations, events, and other EHS actions.

Completely Safe

The data is completely safe and secure. Workplace safety software is end-to-end encrypted; hence, it is completely secure for storing organizational-related data. In the manual management system, there are higher chances of you losing your data. But, when it comes to EHS software, your data is highly safe and secured.

Advanced Health And Safety

Companies can be significantly more proactive regarding health and safety thanks to the ability to record real-time data and focus on important issues. Users of EHS software can spot concerns fast, come to informed conclusions, and provide solutions to problems immediately. Users can also identify repeating patterns to avoid near-misses or future problems. It enables businesses to take preventative actions to avert accidents at work.

Meet Compliance

When done using spreadsheets and paper files, ensuring compliance and handling audits may be time- and money-consuming. On the other hand, workplace health and safety software enables organizations to stay current with industry rules and guarantee adherence to EHS standards.
Additionally, automating audit management lowers the likelihood of unplanned regulatory fines as well as redundant data, inaccurate information, and inaccurate records.

Final Thoughts

EHS software can mitigate risks, minimize incidents, improve productivity, and build a safer workplace. With effective workplace health and safety software, you can create a zero-harm environment for your employees, which in turn helps you increase your productivity. At the same time, the manual management system requires more manpower and time. Thus, use the right EHS software and sky-high your business ROI in no time.