Top 5 Challenges In Manual Incident Management

NeoEHS Jan 10 2023

incident management challenges

Effective incident management is of utmost importance. Incident management involves a structured approach to addressing and resolving unforeseen events. These incidents could be anything from IT outages and security breaches to operational disruptions or safety concerns.

According to a survey, 77% of firms still need an incident management plan to use consistently throughout their enterprises despite its apparent advantages. The ultimate objective of incident management is to refine procedures based on prior incidents and introduce successful strategies. Organizations can use that to preserve service quality, boost productivity, and guarantee a better user experience.

This blog post will delve into the top five challenges encountered in manual incident management.

What is Manual Incident Management?

Manual incident management refers to the traditional, hands-on approach of dealing with incidents without the use of automated tools or systems. It relies on human intervention for detection, response, and resolution. While technology plays a vital role in modern incident management, manual incident management remains crucial in situations that require immediate and context-driven responses.

In manual incident management, common practices include incident detection, manual notification, manual data collection, and the use of spreadsheets or rudimentary tracking systems to log incidents. Teams typically communicate through emails or phone calls, and incident prioritization is often subjective.

Importance of Effective Incident Management

Effective incident management is essential for minimizing downtime, ensuring security, and maintaining the trust of customers and stakeholders. It helps organizations identify problems instantly and resolve them efficiently, ultimately improving their overall safety and productivity.

Top 5 Challenges in Manual Incident Management

1. Lack of Real-time Incident Visibility

Real-time visibility into incidents is limited, making it challenging to track the current status and location of incidents and resources. Without real-time visibility, response times are delayed, and incidents may take longer to resolve, resulting in increased downtime and potential customer dissatisfaction.

2. Misprioritization of Incidents

Manual incident management lacks prioritization and a clear framework. It can lead to confusion about which incidents to address first. Misprioritization can result in critical issues being overlooked while less important ones receive excessive attention, causing inefficiency and increased risks.

3. Inefficient Communication and Collaboration

Manual communication methods like emails and phone calls are error-prone and may lead to miscommunication. Inefficient communication can slow down the incident resolution, causing misunderstandings and potentially jeopardizing the overall response effort.

4. Limited Automation Capabilities

Manual incident management needs more automation for routine tasks, which can lead to repetitive, time-consuming processes. Manual handling of incidents consumes more time and resources, reducing overall efficiency and preventing teams from focusing on higher-value tasks.

5. Lack of Comprehensive Incident Data Analysis

Manual systems often need the ability to collect, analyze, and visualize incident data comprehensively. With proper data analysis, organizations can gain insights from past incidents, making it easier to identify patterns, trends, and areas for improvement.

Best Practices

Automated incident management tools utilize technology to streamline incident detection, notification, and resolution, enhancing overall efficiency and effectiveness.

Benefits of Using Automation in Incident Management

The benefits of automated incident management include real-time visibility, accurate incident prioritization, efficient communication, and collaboration, reduced manual work, and in-depth data analysis. Here are some of the key benefits of using automation in incident management:

Faster Incident Resolution: Automation allows for rapid detection and response to incidents, reducing the time it takes to identify and address issues.

Improved Accuracy: The systems minimize the risk of human error, ensuring that incident management processes are consistently executed following predefined rules and best practices.

Reduced Downtime: Automation aids in resolving incidents more rapidly, resulting in minimal impact on operations.

Cost Efficiency: By reducing the need for manual intervention, automation can lower operational costs, as it requires fewer human resources to manage incidents.

Data Analysis and Reporting: Automation can collect and analyze incident data, providing valuable insights that can be used for continuous improvement and incident prevention.

Compliance: Many industries have regulatory requirements for incident management and reporting. Automation can help ensure that incidents are managed in compliance with these regulations.

Streamlined Workflows: Automation can streamline incident management workflows by automatically assigning tasks, updating incident statuses, and tracking resolution progress.

Proactive Problem Resolution: Automation can be used to detect and respond to incidents before they escalate, reducing the potential impact and preventing the recurrence of similar incidents in the future.

Enhanced Customer Satisfaction: Faster incident resolution and reduced downtime can lead to improved customer satisfaction and loyalty.

Resource Optimization: Automation can allocate resources more efficiently, ensuring that the right people with the right skills are involved in resolving specific incidents.

Integration with Other Systems: Automated incident management systems can easily integrate with other IT and business systems, facilitating information sharing and reducing manual data entry.

Real-time Monitoring: Automation can continuously monitor an organization's systems and infrastructure, allowing for the immediate detection of anomalies or incidents.


In conclusion, manual incident management poses significant challenges for organizations. Limited visibility, inefficient communication, human error, scalability issues, and the absence of data insights all hinder effective incident response. To address these challenges